Connect your booking system, set your preferences, and let FlashFill handle the rest. Here's what happens under the hood.
FlashFill isn't a generic scheduling tool. It's designed specifically for health and wellbeing clinics — practices where appointment types vary, practitioners have different availability, and client relationships matter. Everything it does is shaped by that context.
Set up once. FlashFill runs in the background from there.
Link FlashFill to your existing booking system. It syncs your diary, practitioners, services, and client list — automatically and securely.
What this involves:
Set your preferences: which services to include, which practitioners to cover, how far ahead to scan, who to notify, and how often. You define the boundaries.
You decide:
When a slot needs filling — whether from a cancellation or a gap spotted in advance — FlashFill contacts the right clients with a personalised, timely message.
What clients receive:
A client cancels. FlashFill detects it, identifies the best-fit clients, and sends a notification — all within minutes.
How it works:
FlashFill scans your diary on a schedule you set and reaches out to fill slots that were never booked — before they become lost revenue.
How it works:
When a client confirms, the booking is created in your system as normal. FlashFill stops notifying other clients for that slot automatically. Your practitioners see the appointment in their diary — no indication that it was filled differently from any other booking. The process is invisible to everyone except you.
FlashFill integrates with booking systems commonly used by health and wellbeing clinics. We're expanding integrations during our early partner phase.
Most clinics are up and running within a single session. Connect your booking system, set your preferences, and FlashFill starts working in the background.
No. Contact frequency limits, relevance matching, and easy opt-out are built in. Clients only hear about slots that make sense for them.
Yes. Cancellation handling and forward planning work independently. Use one, the other, or both.
Yes. FlashFill is built with the security standards expected for healthcare-adjacent software. We don't sell or share client data.
Whether it's a last-minute cancellation or a slot that was never booked, FlashFill makes sure the right client hears about it — automatically, respectfully, and on your terms.
No obligation. No pressure. Just clarity.