FlashFill watches your diary for cancellations and quietly empty slots, then automatically notifies the right clients at the right time. You set the rules. It does the rest.
Works with your existing booking system · Fully automated · You stay in control
A client cancels with hours to spare. You scramble to fill the gap — calling, texting, checking your waitlist. Sometimes you get lucky. Usually you don't.
Slots that were never booked in the first place. They sit in your diary, days or weeks out, and nobody notices until it's too late. No cancellation. No alert. Just lost revenue.
Most clinics accept both as inevitable. They're not.
FlashFill connects to your booking system and monitors your diary around the clock. When a cancellation happens, it reacts instantly — notifying the right clients before the slot goes cold. But it doesn't stop there.
FlashFill also scans ahead for slots that were never booked — the gaps nobody's chasing — and proactively reaches out to fill them before they become a loss. Two problems. One calm, automated solution.
Three steps to a fuller diary — with zero daily effort.
Link your existing booking system. FlashFill syncs your diary, practitioners, and client list automatically. No migration, no data entry, no disruption.
Set your preferences: which services, which practitioners, how far ahead to scan, who to notify, and when. You define the boundaries — FlashFill works within them.
When a slot needs filling — whether from a cancellation or a gap in the diary — FlashFill contacts the right clients with a personalised, timely message. Bookings come in. You carry on with your day.
Simple. Calm. Effective.
A client cancels. FlashFill detects it immediately, identifies the best-fit clients from your list, and sends a personalised notification — all within minutes, not hours.
Learn more about managing cancellationsFlashFill scans your diary for upcoming slots that haven't been booked. Days before they go to waste, it reaches out to clients who might want them — turning forgotten gaps into revenue.
Learn more about filling your schedule aheadBoth work the same way: your rules, your clients, your control. FlashFill simply makes sure the right message reaches the right person at the right time.
Recover revenue from cancellations. Fill gaps that would otherwise go unnoticed. Reduce the time your team spends chasing bookings. And give clients a helpful, opt-in way to grab the appointments they actually want.
If your diary ever has gaps — planned or unplanned — FlashFill fits.
Your clients get a better experience. Your practitioners keep full control. And your front desk gets time back.
FlashFill is being developed alongside a small group of health and wellbeing clinics. Every feature is shaped by real workflows, real feedback, and real results.
Whether it's a last-minute cancellation or a slot that was never booked, FlashFill makes sure the right client hears about it — automatically, respectfully, and on your terms.
No obligation. No pressure. Just clarity.